# Umbreon - Complete Documentation > Online sprint retrospective tool for agile teams. Umbreon is the online sprint retrospective tool with guided templates and real-time collaboration. Run engaging agile retrospectives your team will love. --- ## What is Umbreon? Umbreon is a web-based platform designed to help agile teams run better sprint retrospectives. It provides: - **Guided facilitation**: Each template includes step-by-step instructions for every phase of the retrospective. - **Real-time collaboration**: Participants join with a simple link (no account needed) and interact live — cards, votes, and reactions appear instantly. - **Template variety**: 50+ templates including classic formats and unique scenario-based retrospectives with immersive themes. - **Built-in tools**: Timer, voting system, chapter navigation, PDF/Excel exports, and action item tracking. --- ## Features ### Retrospective Templates Umbreon offers 50+ retrospective templates organized in two categories: #### Classic Templates - **Keep/Drop/Start** — The most popular agile retrospective format. - **Mad/Sad/Glad** — Emotion-based format to express feelings about the sprint. - **Start/Stop/Continue** — Simple three-column format for actionable feedback. - **4L (Liked, Learned, Lacked, Longed for)** — Four-dimension reflection. - **Starfish (More, Less, Keep, Start, Stop)** — Five-category analysis. - **DAKI (Drop, Add, Keep, Improve)** — Action-oriented format. - **Plus/Delta** — Minimalist two-column format (what worked / what to change). #### Visual & Metaphor Templates - **Speed Boat** — Boat metaphor: anchors slow you down, wind propels forward, reefs are risks, island is destination. - **Hot Air Balloon** — Fire lifts you up, sandbags weigh you down, sunny skies are vision, storm clouds are threats. - **Sailboat** — Crew strengths, compass direction, waves are risks, anchor is blockers. - **Roses/Thorns/Buds** — Organic metaphor for successes, difficulties, and opportunities. - **Three Little Pigs** — Straw/wood/brick houses to assess process robustness. #### Creative & Engagement Formats - **Open Space / World Café** — Topics proposed, voted, and discussed. - **Timeline** — Chronological sprint reconstruction. - **One Word** — Single word summaries from each participant. - **Radar Chart** — Self-evaluation on multiple axes. - **Mood Board** — Express through images, GIFs, and emojis. - **Kudos Wall** — Recognition and thanks between team members. - **Six Thinking Hats** — Edward de Bono's method with different thinking modes. - **Energy Timeline** — Track team energy level throughout the sprint. #### Scenario-Based Templates Unique to Umbreon, scenario-based retrospectives add a narrative dimension. Each step becomes a story chapter with an immersive visual universe, themed instructions, and a unique atmosphere. Themes include Dragon Ball Z, Back to School, Playlist, and many more. New themes are added regularly. ### Real-Time Collaboration - Participants join via a simple link — no account required. - Cards, votes, and reactions sync instantly between all participants. - Hidden cards during writing phase for individual reflection, then revealed together. - Live participant display with online status indicators. - Anonymous voting system. ### Guided Facilitation - Step-by-step instructions for every phase of the retrospective. - Built-in timer for each chapter to keep the pace. - Automatic chapter navigation with evolving interface (columns, votes, background change per chapter). - Clear guidance so even a beginner facilitator can run a memorable retro. ### Exports & Reporting - PDF report generation with all retrospective data. - Excel export for action item tracking. - Share results with stakeholders in a few clicks. ### Action Item Tracking - Action items created during retrospectives. - Actions carry over from one retrospective to the next. - Assign actions to team members. - Track progress across sprints. ### Team & Organization Management - Organize retrospectives by team. - Manage access and invitations. - Track each team's activity history. - Measure progress across sprints. --- ## Target Audience ### For Scrum Masters The sprint retrospective tool for running engaging retros. Guided templates, real-time collaboration, and built-in tools to facilitate effective retrospectives every sprint. ### For Agile Coaches Scale retrospective practices across multiple teams. Provide consistent facilitation frameworks while allowing variety in formats. ### For Engineering Managers Stay connected with team health and continuous improvement. Track action items and retrospective outcomes across sprints. ### For Product Owners Participate in and benefit from retrospective insights. Understand team dynamics and improvement areas. --- ## Pricing ### Free Trial - 7-day free trial with all Pro features. - No credit card required. - No commitment. - After trial: read-only access to existing retrospectives (no creation or invitations). ### Pro Plan - Unlimited activities and participants. - Unlimited users. - All templates (classic and scenario-based). - PDF and Excel exports. - Real-time collaboration. - Team and organization management. - Monthly or annual payment options. - Cancel anytime, no commitment. ### Enterprise Contact sales for enterprise plan options. --- ## Frequently Asked Questions ### General **What is the difference between a classic and a scenario-based retrospective?** A classic retrospective uses a simple format with fixed columns (e.g. Keep/Drop/Start). A scenario-based retrospective adds a narrative dimension: each step is a story chapter with an immersive visual universe, themed instructions and a unique atmosphere. The background, columns and instructions change with each chapter. **Are themed retrospectives suitable for all teams?** Yes. Beginner teams appreciate the narrative guidance, while experienced teams rediscover the joy of participating through the variety of formats. **How long does a retrospective last?** 45 minutes to 1.5 hours depending on team size and sprint duration. Scenario-based retros structure the time without extending it. **Do participants need to create an account to join?** No. The facilitator simply shares a link and each team member joins the session in one click. ### Pricing **Can I pay by invoice?** Yes, contact support to set up invoice payments. **What happens at the end of the trial?** Access to existing retrospectives is kept in read-only mode. No more creation or invitations. Upgrade to Pro to regain full access. **Is a demo available?** Yes, contact by email to schedule a personalized demonstration. **How do I cancel my subscription?** From your account settings, in one click. No commitment, cancel whenever you want. **Where is my data stored?** In Europe, in compliance with GDPR. --- ## How to Run a Retrospective ### The 5 Steps of a Successful Retrospective 1. **Open** — Set the context, welcome participants, and establish ground rules. 2. **Collect feedback** — Each participant writes their cards individually (hidden from others). 3. **Share & group** — Reveal cards, discuss, and group similar topics. 4. **Vote & prioritize** — Vote on the most important topics to discuss. 5. **Define actions** — Create concrete action items with owners and deadlines. ### Tips for Effective Facilitation - Stay neutral as a facilitator. - Protect all voices — ensure everyone participates. - Focus on facts, not blame. - Close positively. - Follow up on action items in the next retrospective. --- ## Languages Supported Umbreon is available in 13 languages: - French (default) - English - Spanish - Czech - German - Hindi - Portuguese - Italian - Dutch - Polish - Japanese - Korean - Chinese --- ## Trust & Compliance - Data stored in Europe, GDPR compliant. - Secure authentication with session-based cookies. - Google OAuth and GitHub OAuth available. - Payment processing via Stripe. --- ## Links - Homepage: https://umbreon.io - Application: https://app.umbreon.io - Templates: https://umbreon.io/en/templates - Pricing: https://umbreon.io/en/pricing - Sprint Retrospective Ideas: https://umbreon.io/en/sprint-retrospective-ideas - How to Run a Retrospective: https://umbreon.io/en/how-to-run-retrospective - Themed Retrospectives: https://umbreon.io/en/themed-retrospectives - For Scrum Masters: https://umbreon.io/en/use-cases/scrum-master - For Agile Coaches: https://umbreon.io/en/use-cases/agile-coach - For Engineering Managers: https://umbreon.io/en/use-cases/engineering-manager - For Product Owners: https://umbreon.io/en/use-cases/product-owner - Privacy Policy: https://umbreon.io/en/privacy - Terms of Service: https://umbreon.io/en/terms